Private Executive PA

at Private Household
Location Oxford or Kingham, Gloucestershire, United Kingdom
Date Posted 27/04/2022
Category Business and Marketing
Job Type Full-Time Vacancies
Closing Date Apply ASAP
Download/s 27-April-Private-Executive-PA.pdf 182.17 kB


How to Apply

An amazing opportunity to assist a lovely HNW family at their stunning Oxford and Cotswold properties. The team is small and friendly consisting of housekeepers, a nanny, a property manager and a chief of staff (COS). You will have a high degree of responsibility and autonomy.

Key areas of responsibility:

 Helping COS to manage the team, staff rota and the family schedule – coordinating the team to ensure they know what’s needed, who needs what and when, to ensure projects are on track.
 Coordinating social activities, booking appointments and managing diaries. Organising equestrian activities, logistics and transport.
 Ensuring household systems are in place, including filing, inventories of household contents and furnishings, contacts, house manuals, and preventative maintenance schedules.
 Paying invoices and tracking household finances, bank statement reconciliation, and petty cash.
Making budgets for the household. Reviewing major household expenditure items annually to ensure that the most efficient option is in place.
 Facilitating quotes and agreements with suppliers and tradespeople, the coordination of contractors and schedules for refurbishment, landscaping, and maintenance projects.
 Assisting with purchases, returns, logistics, and memberships.
 Arranging private and commercial travel and holidays.
 Organising celebrations, dinners and helping to staff events.
 Deputising for the Chief of Staff in her absence and backstopping where necessary.
 Coordinating HR and health and safety requirements for team of 7, including holiday cover and payroll and assisting with recruitment and training of staff members; liaising with Croner and solicitor on contracts.
 Travelling 1-2 days/week to Cotswold or Oxford properties or as needed.
 Supporting others in the team and with a ‘muck in’ attitude during busy times and when time permits.

For full details including how to apply, please see download.

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