Events Administrator (Maternity Cover)

at Yorkshire Agricultural Society
Location Harrogate, Yorkshire, United Kingdom
Date Posted 07/05/2024
Category Agriculture
Business and Marketing
Temporary Opportunities
Job Type Temporary Vacancies
Closing Date Apply ASAP
Start Date ASAP
Download/s 7-May-Yorkshire-Agricultural-Society-Events-Administrator-Mat-Leave.pdf 281.38 kB

Description

How to Apply

The Yorkshire Agricultural Society (YAS) is best known for organising the Great Yorkshire Show in July, but perhaps is lesser known for the work we do throughout the rest of the year. A registered charity, founded in 1837, YAS was established to promote agriculture in Yorkshire and our first objective was to run a major agricultural event.

Purpose of the Role

To coordinate and deliver the events on behalf of the Associations for which the Society acts as Managing Agent. Working with Association Committees, Management Boards and other organisations to provide the best possible events. The primary focus of this role is coordination of Conferences, Road Trips, Training Days and other similar activities for the Associations. However, the team promote our values of Professional, Respectful, Open-minded, United and Dedicated, therefore it is essential to support the work of the Association’s and Society’s Charitable activities in spirit and, where necessary, hands-on.

Responsibilities

  • Coordinate all aspects of events from conception to completion, including venue selection, catering, logistics, and vendor management.
  • Develop detailed event timelines, schedules, and task lists to ensure all deadlines are met.
  • Assist in budget creation and management for each event, ensuring expenses stay within allocated funds.
  • Oversee event registration processes, manage attendee lists, and provide support to participants as needed.
  • Serve as the primary point of contact for event-related inquiries, both internally and externally. Communicate event details, updates, and instructions to all stakeholders.
  • Collaborate with the marketing team to develop promotional materials and strategies to increase event attendance and engagement.
  • Provide on-site support during events, including coordinating setup and breakdown, managing staff and volunteers, and addressing any issues that arise.
  • Conduct post-event evaluations to assess the success of each event, gather feedback from participants, and identify areas for improvement.
  • Maintain accurate records of event details, expenses, and contacts for future reference.

This role involves nationwide travel, providing an opportunity to explore diverse locations and engage with a variety of stakeholders.

For full details including how to apply, please see download.

Only registered members can apply for jobs.